Privacy Policy

Thebioagency.com collects some Personal Data from its Users.

This document can be printed for reference by using the print command in the settings of any browser.

Owner and Data Controller

The BIO Agency (HQ)
90-92 Pentonville Rd
London
N1 9HS
UK

Reg. no. 5787984
Tel no. +44 20 7079 2450

Owner contact email: privacy@thebioagency.com

Types of Data collected

Among the types of Personal Data that thebioagency.com collects, by itself or through third parties, there are: Cookies; Usage Data; email address; phone number; first name; last name; company name; various types of Data.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using thebioagency.com.

Unless specified otherwise, all Data requested by thebioagency.com is mandatory and failure to provide this Data may make it impossible for thebioagency.com to provide its services. In cases where thebioagency.com specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.

Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.

Any use of Cookies – or of other tracking tools – by thebioagency.com or by the owners of third-party services used by thebioagency.com serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through thebioagency.com and confirm that they have the third party's consent to provide the Data to the Owner.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of thebioagency.com (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
  • provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
    processing is necessary for compliance with a legal obligation to which the Owner is subject;
  • processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
  • processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: Analytics, Interaction with external social networks and platforms, User database management, Managing contacts and sending messages, Contacting the User, Tag Management, Displaying content from external platforms, Hosting and backend infrastructure, Remarketing and behavioral targeting and Data transfer outside the EU.

For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

  • Analytics

    The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

    Google Analytics (Google Inc.)
    Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of thebioagency.com, to prepare reports on its activities and share them with other Google services.
    Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy – Opt Out.

    Matomo (thebioagency.com)
    Matomo is an analytics software used by thebioagency.com to analyze data directly without the help of third parties.
    Personal Data collected: Cookies; Usage Data.

    HubSpot Analytics (HubSpot, Inc.)
    HubSpot Analytics is an analytics service provided by HubSpot, Inc.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy – Opt Out .

    LinkedIn conversion tracking (LinkedIn Corporation)
    LinkedIn conversion tracking is an analytics service provided by LinkedIn Corporation that connects data from the LinkedIn advertising network with actions performed on thebioagency.com.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy.

    Google Ads conversion tracking (Google Inc.)
    Google Ads conversion tracking is an analytics service provided by Google Inc. that connects data from the Google Ads advertising network with actions performed on thebioagency.com.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy. Privacy Shield participant.

  • Data transfer outside the EU

    The Owner is allowed to transfer Personal Data collected within the EU to third countries (i.e. any country not part of the EU) only pursuant to a specific legal basis. Any such Data transfer is based on one of the legal bases described below.
    Users can inquire with the Owner to learn which legal basis applies to which specific service.

    Other legal basis for Data transfer abroad (thebioagency.com)
    If no other legal basis applies, Personal Data shall be transferred from the EU to third countries only if at least one of the following conditions is met:
    the transfer is necessary for the performance of a contract between the User and the Owner or of pre-contractual measures taken at the User’s request;
    the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the User between the Owner and another natural or legal person;
    the transfer is necessary for important reasons of public interest;
    the transfer is necessary for establishment, exercise or defence of legal claims;
    the transfer is necessary in order to protect the vital interests of the data subject or of other persons, where the data subject is physically or legally incapable of giving consent. In such cases, the Owner shall inform the User about the legal bases the transfer is based on via thebioagency.com.
    Personal Data collected: various types of Data.

  • Hosting and backend infrastructure

    This type of service has the purpose of hosting Data and files that enable thebioagency.com to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of thebioagency.com. Some of these services work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.

    Amazon Web Services (AWS) (Amazon Web Services, Inc.)
    Amazon Web Services (AWS) is a hosting and backend service provided by Amazon Web Services, Inc.
    Personal Data collected: various types of Data as specified in the privacy policy of the service.

    Place of processing: United States – Privacy Policy. Privacy Shield participant.

    Microsoft Azure (Microsoft Corporation)
    Microsoft Azure is a hosting service provided by Microsoft Corporation.
    Personal Data collected: various types of Data as specified in the privacy policy of the service.

    Place of processing: United States – Privacy Policy.

  • Managing contacts and sending messages

    This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
    These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

    HubSpot Email (HubSpot, Inc.)
    HubSpot Email is an email address management and message sending service provided by HubSpot, Inc.
    Personal Data collected: email address; Usage Data.

    Place of processing: US – Privacy Policy.

    Mailchimp (The Rocket Science Group, LLC.)
    Mailchimp is an email address management and message sending service provided by The Rocket Science Group LLC.
    Personal Data collected: email address.

    Place of processing: US – Privacy Policy. Privacy Shield participant.

  • Tag Management

    This type of service helps the Owner to manage the tags or scripts needed on thebioagency.com in a centralized fashion.
    This results in the Users' Data flowing through these services, potentially resulting in the retention of this Data.

    Google Tag Manager (Google LLC)
    Google Tag Manager is a tag management service provided by Google LLC.
    Personal Data collected: Usage Data.

    Place of processing: United States – Privacy Policy. Privacy Shield participant.

  • Contacting the User

    Mailing list or newsletter (thebioagency.com)
    By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning thebioagency.com. Your email address might also be added to this list as a result of signing up to thebioagency.com or after making a purchase.
    Personal Data collected: company name; email address; first name; last name.

    Contact form (thebioagency.com)
    By filling in the contact form with their Data, the User authorizes thebioagency.com to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.
    Personal Data collected: company name; email address; first name; last name.

    Phone contact (thebioagency.com)
    Users that provided their phone number might be contacted for commercial or promotional purposes related to thebioagency.com, as well as for fulfilling support requests.
    Personal Data collected: phone number.

  • Displaying content from external platforms

    This type of service allows you to view content hosted on external platforms directly from the pages of thebioagency.com and interact with them.
    This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.

    Google Maps widget (Google Inc.)
    Google Maps is a maps visualization service provided by Google Inc. that allows thebioagency.com to incorporate content of this kind on its pages.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy.

    Vimeo video (Vimeo, LLC)
    Vimeo is a video content visualization service provided by Vimeo, LLC that allows thebioagency.com to incorporate content of this kind on its pages.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy.

    YouTube video widget (Google Inc.)
    YouTube is a video content visualization service provided by Google Inc. that allows thebioagency.com to incorporate content of this kind on its pages.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy.

  • Interaction with external social networks and platforms

    This type of service allows interaction with social networks or other external platforms directly from the pages of thebioagency.com.
    The interaction and information obtained through thebioagency.com are always subject to the User’s privacy settings for each social network.
    This type of service might still collect traffic data for the pages where the service is installed, even when Users do not use it.
    It is recommended to log out from the respective services in order to make sure that the processed data on thebioagency.com isn’t being connected back to the User’s profile.

    Twitter Tweet button and social widgets (Twitter, Inc.)
    The Twitter Tweet button and social widgets are services allowing interaction with the Twitter social network provided by Twitter, Inc.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy.

    Facebook Like button and social widgets (Facebook, Inc.)
    The Facebook Like button and social widgets are services allowing interaction with the Facebook social network provided by Facebook, Inc.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy.

    LinkedIn button and social widgets (LinkedIn Corporation)
    The LinkedIn button and social widgets are services allowing interaction with the LinkedIn social network provided by LinkedIn Corporation.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy.

    Pinterest “Pin it” button and social widgets (Pinterest)
    The Pinterest “Pin it” button and social widgets are services allowing interaction with the Pinterest platform provided by Pinterest Inc.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: US – Privacy Policy.

  • Remarketing and behavioral targeting

    This type of service allows thebioagency.com and its partners to inform, optimize and serve advertising based on past use of thebioagency.com by the User.
    This activity is performed by tracking Usage Data and by using Cookies, information that is transferred to the partners that manage the remarketing and behavioral targeting activity.
    In addition to any opt out offered by any of the services below, the User may opt out of a third-party service's use of cookies by visiting the Network Advertising Initiative opt-out page.

    Google Ads Remarketing (Google LLC)
    Google Ads Remarketing is a remarketing and behavioral targeting service provided by Google LLC that connects the activity of thebioagency.com with the Google Ads advertising network and the DoubleClick Cookie. Users can opt out of Google's use of cookies for ads personalization by visiting Google's Ads Settings.
    Personal Data collected: Cookies; Usage Data.

    Place of processing: United States – Privacy Policy – Opt Out. Privacy Shield participant.

  • User database management

    This type of service allows the Owner to build user profiles by starting from an email address, a personal name, or other information that the User provides to thebioagency.com, as well as to track User activities through analytics features. This Personal Data may also be matched with publicly available information about the User (such as social networks' profiles) and used to build private profiles that the Owner can display and use for improving thebioagency.com.
    Some of these services may also enable the sending of timed messages to the User, such as emails based on specific actions performed on thebioagency.com.

    HubSpot Lead Management (HubSpot, Inc.)
    HubSpot Lead Management is a User database management service provided by HubSpot, Inc.
    Personal Data collected: various types of Data as specified in the privacy policy of the service.

    Place of processing: US – Privacy Policy.

    HubSpot CRM (HubSpot, Inc.)
    HubSpot CRM is a User database management service provided by HubSpot, Inc.
    Personal Data collected: email address; phone number; various types of Data as specified in the privacy policy of the service.

    Place of processing: US – Privacy Policy.

Further information about Personal Data

  • Sales Seek

    We use Sales Seek to process some personal information, where that processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

    We take every precaution to protect your personal information. To this end all personal information stored by us is kept on a server in a secure environment. Only employees and approved contractors/developers who need the information to perform a specific job are granted access to personal information. Regular security reviews are held by us to ensure that the site remains safe and secure for your protection.

    We may need to transfer, store or process your personal information at a destination outside the European Economic Area ("EEA"). By submitting your personal information to us, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

    Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your personal information, we will use procedures and security features to try to prevent unauthorised access.

  • The Service is not directed to children under the age of 13

    Users declare themselves to be adult according to their applicable legislation. Minors may use thebioagency.com only with the assistance of a parent or guardian. Under no circumstance persons under the age of 13 may use thebioagency.com.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner.

In particular, Users have the right to do the following:

  • Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
  • Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
  • Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
  • Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
  • Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
  • Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
  • Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
  • Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Additional information about Data collection and processing

Legal action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of thebioagency.com or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User's Personal Data
In addition to the information contained in this privacy policy, thebioagency.com may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance
For operation and maintenance purposes, thebioagency.com and any third-party services may collect files that record interaction with thebioagency.com (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

How “Do Not Track” requests are handled
Thebioagency.com does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

Changes to this privacy policy
The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within thebioagency.com and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

Cookie Policy

Cookies and other Identifiers consist of portions of code installed in the browser that assist the Owner in providing the Service according to the purposes described. Some of the purposes for which Cookies are installed may also require the User's consent.

Where the installation of Cookies is based on consent, such consent can be freely withdrawn at any time following the instructions provided in this document.

Technical Cookies and Cookies serving aggregated statistical purposes

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

Other types of Cookies or third parties that install Cookies

Some of the services listed below collect statistics in an anonymized and aggregated form and may not require the consent of the User or may be managed directly by the Owner - depending on how they are described - without the help of third parties.

If any third party operated services are listed among the tools below, these may be used to track Users’ browsing habits – in addition to the information specified herein and without the Owner’s knowledge. Please refer to the privacy policy of the listed services for detailed information.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

How to provide or withdraw consent to the installation of Cookies

In addition to what is specified in this document, the User can manage preferences for Cookies directly from within their own browser and prevent – for example – third parties from installing Cookies.

Through browser preferences, it is also possible to delete Cookies installed in the past, including the Cookies that may have saved the initial consent for the installation of Cookies by this website.

Users can, for example, find information about how to manage Cookies in the most commonly used browsers at the following addresses: Google ChromeMozilla FirefoxApple Safari and Microsoft Internet Explorer.

With regard to Cookies installed by third parties, Users can manage their preferences and withdrawal of their consent by clicking the related opt-out link (if provided), by using the means provided in the third party's privacy policy, or by contacting the third party.

Notwithstanding the above, Users are hereby informed that they may follow the instructions provided by YourOnlineChoices (EU), the Network Advertising Initiative (US) and the Digital Advertising Alliance (US), DAAC (Canada), DDAI (Japan) or other similar services. Such initiatives allow Users to select their tracking preferences for most of the advertising tools. The Owner thus recommends that Users make use of these resources in addition to the information provided in this document.

Owner and Data Controller

Since the installation of third-party Cookies and other tracking systems through the services used within thebioagency.com cannot be technically controlled by the Owner, any specific references to Cookies and tracking systems installed by third parties are to be considered indicative. In order to obtain complete information, the User is kindly requested to consult the privacy policy for the respective third-party services listed in this document.

Given the objective complexity surrounding the identification of technologies based on Cookies, Users are encouraged to contact the Owner should they wish to receive any further information on the use of Cookies by thebioagency.com.

  • BIO Recruitment Process

    Data protection privacy notice (recruitment)
    This additional notice explains what personal data (personal information) we will hold about you, how we collect it, and how we will use and may share personal information during the application process. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information.
    Who collects the personal information
    The BIO Agency Limited (‘Company’) is a ‘data controller’ and gathers and uses certain personal information. This personal information is also used by our affiliated entities and group companies, namely Tech Mahindra Plc and its subsidiaries (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
    Data protection principles
    The data protection principles which we will apply when gathering and using personal information, are set out in our Data Protection (Employment) Policy) which is available on request from privacy@thebioagency.com.
    About the personal information we collect and hold
    A table summarising the personal information we collect and hold during the recruitment process is below. We seek to ensure that our personal information collection and processing is always proportionate. We will notify you of any changes to personal information we collect or to the purposes for which we collect and process it.
    Where personal information may be held
    Personal information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents and in cloud-based IT services which could include countries that do not have data protection laws equivalent to those in the UK, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
    How long we keep your personal information
    We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
    We will keep recruitment personal information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims and our contractual obligations to others, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
    If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).

    About the information we collect and hold during recruitment
    Part A
    During Shortlisting

    The information we collect

    Your name and contact details (ie address, home and mobile phone numbers, email address)

    How we collect the information

    From you, in your CV, by a third party who we work with (ie recruitment agencies) or in response to job advert

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages

    How we use and may share the information

    To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome

    To inform the relevant manager or department of your application

    The information we collect

    Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests

    How we collect the information

    From you, CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your name, contact details and details of your qualifications, experience, employment history and interests

    How we collect the information

    From you, in your CV and interview notes (if relevant)

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process
    Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies

    How we use and may share the information

    To see whether an associated company has any suitable vacancies

    The information we collect

    Details of salary expectations

    How we collect the information

    From you

    Why we collect the information

    Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit

    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Details of your referees

    How we collect the information

    From you or your CV

    Why we collect the information

    Legitimate interest: to carry out a fair recruitment process: To carry out a fair recruitment process

    How we use and may share the information

    Information shared with relevant managers, HR personnel and the referee

    Part B
    Before making a decision to recruit

    The information we collect

    Information about your previous academic and/or employment history

    How we collect the information

    From your referees (details of whom you will have provided)

    Why we collect the information

    Legitimate interest: to make an informed decision to recruit

    To comply with our legal obligations
    Legitimate interests: to maintain employment records good employment practice

    How we use and may share the information

    To obtain the relevant reference about you

    Information shared with relevant managers and HR personnel

    The information we collect

    Information regarding your academic qualifications ☐
    How we collect the information

    From you
    Why we collect the information

    Legitimate interest: to verify the qualifications information provided by you
    How we use and may share the information

    To make an informed recruitment decision

    The information we collect

    Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
    How we collect the information

    From you and, where necessary, the Home Office

    Why we collect the information

    To enter into/perform the employment contract
    To comply with our legal obligations
    Legitimate interest: to maintain employment records

    How we use and may share the information

    To carry out right to work checks
    Information may be shared with the Home Office

    You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
    * Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy.

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